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The Paperless Practice
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THE PAPERLESS PRACTICE

The complete resource for going paperless, including lectures, software directions, step-by-step usage guides, how-tos, templates, kit guides and more.

Using a carefully structured curriculum, this online course brings you from paper-based to paperless in logical steps, explaining every detail along the way.

“It’s amazing how much of an improvement Gerard’s courses and advice have made to my working life. I’ve become far more efficient with digital documents, moved away from a paper-centric system, and my productivity has increased hugely. I had several calls with Gerard which I found invaluable in my overall progress. My work-life balance has benefited and I’ve even started to digitally outsource some of my non-legal workload. I’m thrilled! Highly recommend!”

Lorna Duffy, Solicitor

course content

WHAT’S INSIDE?

This is an online course, meaning that it is delivered to you over the internet. You can access the course whenever you want, as often as you want, from wherever you want.

The course follows a carefully structured and logically sequenced curriculum that caters to all ability levels. The majority of the course is made up of video lectures and software demonstrations but I also include software directions, downloadable guides and templates, and ‘how-to’ guides (showing you how I do the same things in my practice).

I’m so confident in the course that I give every purchaser a 30 Day Money Back Guarantee. No questions asked.

30 Day Money Back

“This has made a huge difference to my practice. I can work far more efficiently with digital documents. The step-by-step process has made me much more efficient in my work. I no longer feel tied to my office and can work from anywhere. Doing the course gave me the confidence to make the switch to paperless and I would recommend it to other lawyers without hesitation.”

Barrister Senior Counsel

Des Dockery, Senior Counsel

COURSE OVERVIEW

WELCOME & ORIENTATION

Welcome Message // Finding your way around // Brand new content

INTRODUCTION TO PAPERLESS OPERATIONS

Comparing ‘Paper’ Operations to ‘Paperless’ Operations // Specific Ways that Paperless Kicks Paper’s As* // Moving from Paper to Paperless

THE DIGITAL EQUIVALENT OF PAPER – THE PDF

Meet the PDF // PDF -v- Word Processing Files // PDF -v- Image Files // Why PDF is the Ideal Format for Paperless // Making a PDF – Scan, Save As, Print to PDF // ‘Image Based’ PDF -v- ‘Text Based’ PDF // Scanning – General Information // Optical Character Recognition (OCR)

HOW I DO PAPERLESS DOCUMENT REVIEW (READING, BOOKMARKING, ANNOTATING)

(Curing) Common Complaints about Paperless Reading // Bookmarks & Bookmarking // Annotating (eg. Highlighting & Underlining) // Software Options for Paperless Document Review

DOWNLOAD, INSTALL & FULL TOUR OF XODO (PAPERLESS DOCUMENT REVIEW SOFTWARE)

A Note to Mac Users // ATTENTION: Updates to Xodo // Download and Install the Software // Starting the Software and Creating Shortcuts // The Dashboard // Browsing Files and Recent Files // Pinning Folders // Document Viewing and Search // View Modes // Outline Sidebar // Adding, Deleting and Re-ordering pages // Adding, Ordering, Editing and Deleting Bookmarks // Highlighting: Adding, Editing and Deleting // Underlining: Adding, Editing and Deleting // Thickness, Colour and Opacity // Other Useful Annotation Tools in Xodo // Margin Notes: Font, Size and Colour // ‘Save’ and ‘Save As’ // Flattening: What it is and how it’s done // How to add password protection

HOW I DO PAPERLESS NOTE TAKING (THE SECRET SUPERCHARGER)

Paper Notebook -v- Digital Notebook: Similarities // Paper Notebook -v- Digital Notebook: Differences // How I Use Digital Notebooks in my Practice

DOWNLOAD, INSTALL & FULL TOUR OF ONENOTE (PAPERLESS NOTE TAKING SOFTWARE)

Digital Notebooks: Supercharged Paperless Productivity // Different Versions of the Software // Download and Install the Software // Starting the Software and Creating Shortcuts // How Digital Notebooks Work // Creating your First Notebook // The ‘Home’ Ribbon // The ‘Insert’ Ribbon // The ‘Draw’ Ribbon // The ‘View’ Ribbon // The ‘History’ Ribbon // The ‘Review’ Ribbon // Quick Access Toolbar // Settings & Help // Creating, Editing & Deleting Sections // Arranging & Moving Sections // Merging, Linking & Password Protection // Using Section Groups // Creating, Editing & Deleting Pages // Arranging, Moving & Linking Pages // Page Groups & Sub-Pages // Notebook Synchronisation // Sharing Notebooks // Typed Text, Styling & Tags // Handwritten Text & Drawing // Inserting Links, Documents & Images // Adding & Removing Page Space // Inserting Webpages & E-Mails // Screen Clippings // OCR (Optical Character Recognition)

HOW I DO PAPERLESS DOCUMENT MANAGEMENT (FILING & RETRIEVING)

Why Supremely Organised Storage is key to maximising efficiency // The specific Cloud Storage Solution that I use in my practice and the reasons I use it // The specific File Storage Structure that I use in my practice and the reasons I use it // The specific File Naming Convention that I use in my practice and the reasons I use it

SHORT COURSE ON PAPERLESS DOCUMENT MANAGEMENT

The Importance of File Management // Basic Building Blocks // Devising your File Management Systems // What’s in a Name? // Changing File Names & Sorting Files // File Naming Conventions // Structure, Hierarchy & Consolidation // Barrister Template // System Expansion Options

HOW I DO PAPERLESS OFFICE OPERATIONS (COMBINING, SPLITTING & TRANSMITTING)

The Tools and Tasks that are now redundant // Combining & Splitting // Sending & Receiving

DOWNLOAD, INSTALL & FULL TOUR OF PDFSAM (PAPERLESS OFFICE OPERATIONS SOFTWARE)

Download the Software // Install the Software // Start the Software // The Dashboard // Modules and Settings // Modules – Adding Files // Modules – Destination // Modules – Output and File Name // File Name Customisation // Mergin – Adding and Ordering Files // Merging – Selecting Page Ranges // Merging – Specifying Destination and Creating the Merge // Splitting – Adding the File and Setting up the Split // Splitting – Options and Dynamic File Names // Splitting by Bookmark – Bookmark Levels and Keywords // Splitting by Bookmark – Adding the File and Setting up the Split // Splitting by Size – Adding the File and Setting up the Split // Splitting by Size – Some Limitations // Rotating – Adding Files and Selecting Ranges // Rotating – Rotation Output Examples // Extracting – Extracting from PDFs // Mixed Merging – Adding Files and Setting Up // Mixed Merging – Mixed Merge Output // Creating Booklets – Preliminary Steps // Creating Booklets – Adding Page Numbers and Bookmarks // Creating Booklets – Adding Hyperlinked Tables of Contents

HOW I DO PAPERLESS LAWYERING

Introduction // Wi-Fi Dependence & Independence // Managing Screen Space // Consultations – in-person and remote // Negotiations & Mediations // Arbitration & Litigation

GETTING STARTED WITH OUTSOURCING

The Concept of Systematisation // Systematising your Practice // Documenting your Systems // Finding a Virtual Assistant // Data Protection & GDPR

RESOURCES & FURTHER READING

Gerard’s Kit Guide // File Storage Template (download) // Case Notebook Template (download) // Outsourcing (System & Process) Workbook // Deep Dive – Reduce Eye Strain // Deep Dive – Scanning Tips, Tricks & Software // Scientific American: The Reading Brain in the Digital Age

“I found that while I understood the general principles covered in the lectures, the way Gerard brought things back to basics meant that I came away with a fundamental improvement in my organisation and workflow. I found that the course either taught me new systems or taught me how to better apply tools that I hadn’t really engaged or utilised before. As a result of the course there was a definite overall improvement in my efficiency and in how I go about my work.”

Ben Clarke, Barrister

FREQUENTLY ASKED QUESTIONS

How does this course save me time?

Using paper in your practice forces you (or your staff) to spend ‘work’ time sorting briefs, printing e-mails, photocopying cases, signing letters, transcribing text, loading/unloading your car, and dealing with post. Removing paper removes most of this work,saving you time (and money).

How much time will I save?

I used to work 80+ hours a week, now I work less than 40 without any drop in income. You’re going to immediately start saving time, and saving money. You’ll get more done, and earn more with your time. How much time you save will depend on how closely you follow my program.

Does a lawyer teach the course?

Yes. My name is Gerard Groarke. I’m a barrister (trial lawyer) in Ireland with a busy practice. I’ve been fully paperless for 5 years and it’s changed my life. I used to work 80+ hours a week but now I work less than 40 without any drop in income. I’ve built this course to share my methods with you so that you can start making huge time and money savings too.

Is the course effective?

Yes, and you don’t have to take my word for it. It’s been used by barristers and solicitors in Ireland, Australia, Northern Ireland and England, and by attorneys in the USA, and users have described the course as ‘excellent’, ‘brilliant’, ‘fantastic’, ‘seriously impressive’, and ‘first rate’.

How long does it take?

The online video course will take you less than one working day to work through. After that it’s a matter of putting it into practice, which can be as fast or as slow as you are comfortable with.

I’m not good with computers. Should I do the course?

You don’t need to be good with computers! If you’re able to switch on a computer you’ll be able to work without paper so yes, you should do the course.

When does the course start and finish?

The course starts now and never ends! It is a completely self-paced online course – you decide when you start and when you finish.

How long do I have access to the course?

How does lifetime access sound? After enrolling, you have unlimited access to this course for as long as you like – across any and all devices you own.

What if I am unhappy with the course?

I would never want you to be unhappy! If you are unsatisfied with your purchase, contact me in the first 30 days and I will give you a full refund.

How will I receive the course?

After checking out an e-mail will be sent with your login information to the course.

What if I have other questions before, during or after the course?

No problem! Just use the contact form to send a message directly to me, the course instructor, and I’ll get back to you in person. There’s no such thing as a silly question, so ask away!

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HOW TO PURCHASE

To purchase the course, click the button below to go to the PA School website where you can view further information about the course, and the full curriculum.

Inside the PA School website you will also find current pricing information together with current purchasing options.

I’m so confident in the course that I give every purchaser a 30 Day Money Back Guarantee. No questions asked.

30 Day Money Back

RESOURCES

BLOG

Articles and video guides covering topics relating to paperless legal practice.

BOOK

A free 20-page PDF guide to help you decide if going paperless is right for you.

BOOTCAMP

Sign up for a free 5-day e-mail course to get you up and running quickly.

AS SEEN ON

About Paperless Academy

Since March 2020 Paperless Academy has been helping lawyers in Ireland, Australia, Northern Ireland, the UK, and the US to go paperless.

Articles, video guides, books, e-mail bootcamps and online courses are on offer.