Test your Knowledge

True or False: A study has shown that professionals spend more time looking for information than actually reading it. *

True

False

Without a good file management system time will be wasted (select two answers): *

Making tea

Looking for files

Cracking the Enigma code

Deciding where files should be stored

The basic building block in a paperless structure is: *

A filing cabinet in which to store floppy disks

A file folder on your computer or in the cloud

A three-button gaming mouse

Several extra computer monitors

Storing files 'in the cloud' means: *

You can never find them due to cloud vapour

You will spend a lot on airline tickets

Files are accessible from anywhere with an internet connection and the correct login credentials

Everything is up in the air

Creating an effective file management system requires: *

A doctorate in logistics and supply-chain management

A little (or a lot) of advance planning

Working knowledge of the main computer programming languages

A folder in an effective file management system should ideally contain no more than: *

2-3 sub-folders

3-7 sub-folders

8-15 sub-folders

15-30 sub-folders

File names should: *

Conceal the subject-matter of the file

Confuse the end-user of the file

Reveal something about the subject-matter of the file

A File Naming Convention should be (select two answers): *

Held at a Convention Centre

Consistent

Descriptive

Difficult to understand

True or False: File Management Systems require zero maintenance after initial setup. *

True

False

Older files that need to be kept can be: *

Dumped in the 'old stuff' folder

Consolidated into a sub-folder

Printed out and stored in a warehouse

Older files that do not need to be kept should be regularly: *

Identified and deleted

Dumped in the 'old stuff' folder

Ignored

Document Management