ADVANTAGES OF PAPERLESS

REDUCED COSTS

Printing, posting and storing physical files is costly, especially when you include the time it takes to perform these tasks, and the cost of things like paper, printer ink, and printer maintenance. Going paperless reduces these overhead costs, improving the profitability of your practice.

IMPROVED CLIENT SERVICE

Have you ever had a phone call about a case but not had the papers in front of you? With paperless you’ll be able to open the file on screen in an instant. In addition, sharing documents with clients becomes faster and easier and, if you use digital signatures, you can have retainers, contracts and other agreements signed and returned in minutes rather than days.

ENVIRONMENTAL BENEFITS

Paper creates a significant environmental impact, contributing to deforestation, groundwater pollution and global warming. In addition, economic studies have shown that customers are more likely to choose an environmentally friendly business over one that is environmentally agnostic.

ENHANCED SECURITY

Physical files create a security risk for your practice – they can be lost, mislaid, left behind, or even stolen. Digital files can be stored behind bank-grade security and can be accessed by everyone in your office without needing to duplicate or print files.

COLLABORATION

Physical files have limitations and can only be shared by post or in person. This makes collaboration difficult and time-consuming. Digital files can easily be shared and edited in a secure online location, helping to speed up preparatory work and ultimately improving the client experience.

TIME SAVINGS

Physical files impose significant time impositions – they have to be physically transported and stored, they cannot be keyword searched, and their content cannot be easily extracted for use in other locations. Digital files allow for significant time savings, with consequent cost savings and improved client satisfaction.

LOCATION FREEDOM

Physical files have to be physically present to be worked on – this usually means you either travel to the office for work, or you bring the files home with you. God forbid you want to do some work in court while waiting for a case to get on… With digital files you can work on any case, from anywhere, at any time.

GUARANTEED BUSINESS CONTINUITY

A practice that is built around physical files and paper-based processes could be decimated by a fire or a flood, and possibly never recover. Where files and processes have been digitised and securely stored, your practice will be much better equipped to adapt after a disaster or unexpected accident.